Version of March 24, 2019


NSF BIO REU PI Workshop, April 4-6, 2019

Holiday Inn Rosslyn, Arlington, VA

Thursday, April 4 (at Hotel)

Thursday, March 30
1:00 – 5:00 PM Registration and Name Badge Pickup
4:30 – 5:00 PM Poster Session Set up
5:00 – 6:15 PM Poster Session
6:15 – 6:30 PM Welcome Ian Billick, LC Chairperson
7:00 – 8:45 PM Networking Dinner


Friday, April 5

Friday, March 31
5:30-8:00 AM (optional) Meet in lobby for walk along Potomac Heritage Trail with Alan Berkowitz
7:30 – 8:30 AM Continental Breakfast & Informal Poster Session
8:30 – 8:45 AM Meeting Goals Ian Billick, LC Chairperson
8:45 – 9:00 AM NSF Remarks –
9:00 – 9:45 AM Plenary 1:  Science Communication—Anna Rothschild
9:45-10:00 AM AM Break
10:00– 10:45 PM Plenary 2:  Science Communication- Kevin Padian ), Lessons from the “Intelligent Design” trial:  Explaining evolution and climate science in a “post-evidentiary world”
11:00 – 12:00 PM Breakout Session of Choice #1
12:00 – 1:15 PM Networking Lunch and Informal Poster Session
1:15 – 1:30 PM Biology REU Site Updates and Overview

Dr. Sally O’Connor, Program Director at National Science Foundation

1:30 –2:30 PM Plenary 3:  Mentoring–Beronda Montgomery “From Deficits to Possibilities: Supporting Students’ Growth and Success”
2:30-3:45 PM Breakout Session of Choice #2
3:45 – 4:00 PM PM Break- Light Snacks, Beverages, and Networking
4:00 – 5:00PM Plenary 4:  Panel Discussion (Moderated Q&A of Site Directors), Ian Billick (moderator), Janet Branchaw, Alan Berkowitz, Alonso Ramirez
5:00 PM Adjourn for the Day


Saturday, April 6th

Saturday, April 1
7:30 – 8:30 AM Continental Breakfast and Poster Take Down
8:30 – 9:30 AM Breakout Session of Choice  #3
9:30 – 10:00 AM Plenary 5:  Mathematica
10:00 – 10:15 AM AM BREAK – Beverages and Light Snack
10:15 – 11:30 AM Breakout Session of Choice  #4
11:45 – 12:00 PM Meeting Adjourned


Notes on break-out sessions:

  1. Second column is how many registrants expressed an interest
  2. Below the chart I’ve included a list of full names
  3. “TBD” is “To be determined”. If a cell is blank, currently we don’t have that topic in that session.
  4. I’m tracking down how many break-out rooms we have and how large they are. I think we roughly have 10 rooms of 12 people each.  We can also have several groups meet in the large room.
  5. We have room to add more sessions. Sue Carson has been organizing sessions in which we want to collect materials for best practices.  That will add more break-out sessions and/or change some of the outcomes from discussion to sharing materials.
  6. Kevin Padian will do a workshop in break-out session #1 on Narrative and “anti-narrative” in science:  How scientists tell stories, and don’t.
  7. I am anticipating that most sessions will not require notetakers. I’ve asked Rosemary to be the notetaker on the tracking sessions.  For the sessions in which we want to gather best practices/materials, we’ll probably identify someone to make a list.


List of Rooms

  • RB Rosslyn Ballroom – Banquet rounds: 350 (Open)
  • SA Shenandoah A – Hollow Square: 24
  • SB Shenandoah B – Hollow Square: 20
  • SC Shenandoah C – Hollow Square: 20
  • D Dogwood – Hollow Square: 28
  • C Club – Hollow Square: 26
  • B Boardroom – Hollow Square: 20
  • J Jefferson – Hollow Square: 20
  • P Potomac – Hollow Square: 15 (1)



Topic Session #1


Rm Session #2


Rm Session #3


Rm Rm Out


1. Self-identity Rosengaus J Smith. A. J Okpodu J Stark J Disc
2.  Assessment 72 Branchaw B TBD B Wilson B Berkowitz B Disc
3. Cultural mentoring 64 Smith. A. SC Ramirez SC Smith SC Ceballos SC Web
4. Mentors/Sites 62   Collins SB Branchaw D Barthell D Disc
5.Communication 57 Padian D Padian D Barthell SB Disc
6. Pre/post enrichment 50 Barthell SB C Siddall C Disc
7. Tracking 48 Billick/Smith SA Wilson/


SA Rec
8. Cost-effective 37 Evans-White SB Disc
9. Self-efficacy 36 Matsui SA Disc
10. Ethics 34   Siddall C Res
11. Cohorts 34 Matsui SA Carson P Disc
12. New programs 29 Evans-White C Disc
13. Disabilities 19 Braun/Goller P Res
14. Title IX 9 Billick P Disc
15.  Recruiting diversity Okpodu SB Disc
Total 8 7 8 8

Name Key

Barthell- John Barthell

Berkowitz- Alan Berkowitz

Billick- Ian Billick

Branchaw- Janet Branchaw

Braun- Derek Braun

Carson- Sue Carson

Collins- Scott Collins

Doze- Van A. Doze

Evans-White- Michelle Evans-White

Matsui- John Matsui

Okpodu- Camellia Okpodu

Padian- Kevin Padian

Ramirez- Alonso Ramirez

Siddall- Mark Siddall

Smith- Rosemary Smith

Smith, A.- Amber Smith

Stark- Phil Stark

Wilson- Alan Wilson

Title Key

Self-Identity: Developing students self-identity as scientists

Assessment:  Assessment of REU Student Learning

Cultural mentoring:  Culturally responsive mentoring

Mentors/Sites: Navigating/managing mentor relationships as a site director

Communications: Science Communications

Pre/Post enrichment: Pre and Post REU Program enrichment

Tracking: Discussion of REU Tracking Tool

Cost effective: Best and Cost Effective Practices in REU program administration

Self-efficacy: Developing self-efficacy

Ethics: Best practices in Implementing Ethics Training

Cohorts: Building cohorts

New programs: New PI Session

Disabilities: Serving students with disabilities

Title IX:  Sexual Harassment and Title Nine

Recruiting diversity:  Recruiting a diverse range of student participants